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Report Coordinator (RC) Qualifications

Summary of Responsibilities
 The Report Coordinator (RC) is accountable to the Team Leader for assisting in the development of the on-site preliminary draft report that meets both the Team Leader’s content specifications and the report-writing requirements established by the Office of Head Start.

Tasks include:

  • Taking direction from and coordinating with the Team Leader to ensure all evidence required by the OHS Monitoring Software is collected and that all targeted questions and compliance questions are answered, if applicable, to the grantee type (ie: Head Start, EHS, Tribal, etc.)
  • Providing daily review, guidance, and feedback to team members about the extent to which their narratives require additional information to substantiate acceptable preliminary areas of noncompliance
  • Reading evidentiary notes daily to ensure sufficient evidence is collected on site to support any Preliminary Areas of Noncompliance (PANCs) that develop
  • Completing the FY 2010 Enrollment form
  • Taking notes at Governing Board and Policy Council interviews and at other meetings and interviews, as assigned by the Team Leader
  • Analyzing draft PANC narratives and returning to the Reviewer to edit, as needed, to ensure clarity
  • Working collaboratively with team members
  • Writing clear and concise Preliminary Areas of Noncompliance (PANCs) based on sufficient evidence collected to support any that develop
  • Verifying, through a sampling of records, compliance with age- and income-eligibility requirements
  • Completing the ERSEA section of the protocol
  • Completing the HR file review found in the RC section of the Guides in the OHS Monitoring Software
  • Recording results of the review of children’s files in the OHS Monitoring Software
  • Assisting the PDM Reviewer in addressing the Compliance Questions in the PDM section of the OHS Monitoring Protocol by sharing eligibility review findings through the software
  • Completing the Grantee Contact and Address Confirmation form before the end of the review week and submitting the form to the Team Leader
  • Creating and maintaining the Electronic Evidence Binder

MINIMUM EXPERIENCE

Education:
Bachelor's degree

Work Experience:

  • At least 2 years of experience working with Head Start Program Performance Standards and core questions

    • or

    At least 2 years of experience working with a State, Federal, or national monitoring or evaluation review process that relates to children and families and requires a written report as the review product (if new to Head Start, willingness to complete an on line or in-person orientation and demonstrate a thorough working knowledge of the Standards by passing a proficiency assessment at the conclusion of the orientation)

  • Three years of demonstrated editing (content and technical language) and writing skills

  • Documented work experience that includes effective integration of management systems and program services
  • Willingness to complete an on line writing and editing test to analyze Head Start areas of noncompliance (ANCs), determine whether additional information is needed, and write a complete preliminary ANC report